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Horace Mann Middle School > PCC

Horace Mann PCC By-laws

Welcome

HORACE MANN PCC BY-LAWS
2004

Mission: It is the mission of the HMMS PCC to promote, support and enhance the educational environment for all HMMS students, families and staff by acting as a resource group to exchange ideas and raise money for special programs, activities and teaching tools not provided by the Franklin School system.

Meetings: Meetings will be held monthly and as needed throughout the school year. The dates and times of meetings will be posted in the September meeting minutes.

Membership: Membership shall consist of all HMMS parents/guardians, administration and staff. Executive board positions will be elected from and by the parents/guardians of HMMS students.

Executive Board: The executive board will work with the HMMS parents/guardians, administration and staff to determine how the mission of the PCC can best be realized. The executive board has the power to act on any and all matters requiring prompt action between meetings.
The Executive Board shall consist of:
2 Co-Chairpersons, Treasurer, Secretary

1. The leadership of the PCC shall be an elected Executive Board, with the election by ballot, held at the last general meeting of the school year. Term of office will be from July 1st through June 30th.
2. Election of Officers shall take place each year. Nominations can be made, in writing, to any Board member, prior to the last general meeting.
3. In the event of a Board vacancy during the year, the position will be voted on by the members present at the next scheduled general meeting.
4. The Executive Board will work with the administration and staff to develop all plans.
5. The Board will have authority to appoint chair-people for existing committees and to create new committees if necessary.
6. All monies at fundraising activities shall be handled by the Treasurer or the Fundraising chair person.
7. The Board shall construct a projected budget for the upcoming school year that has student needs as the main priority. It will be voted on at the last general meeting of the current year.
8. The Board shall present at the 1st General meeting the approved budget for the upcoming year.
9. Requests for funds outside the approved budget will be received by the Board no later than two weeks before an upcoming PCC meeting in order to notify the membership. Voting on these funds will take place at the PCC meeting; any deviation over $200 from approved budget must be voted on and approved in advance by the membership.
10. The Board shall set goals (regarding programs) for the upcoming school year to be met by various fundraising activities. These goals should be attainable within the school year and financed by the PCC fund-raisers. If fundraising does not meet projected incomes programs will need to be modified.
11. The Executive Board shall meet separately each month, and with the Principal as needed prior to the General meeting to discuss any upcoming PCC business.


OFFICERS AND DUTIES:

CO-CHAIRPERSONS (2)

1. Be the official representative of the organization.
2. Preside at all PCC meetings.
3. Call special board meetings.
4. Develop meeting agendas with input from appropriate parties. Any member wishing to be put on the agenda should contact chairpersons at least one week prior to scheduled meeting.
5. Allow for open discussion at all meetings.
6. Attend and represent HMMS interests at joint meetings of all PCC chairs, meetings with the Superintendent and any other administration.
7. Have the ability to disburse funds up to $200.00 with a phone vote to Board members, providing details at the next monthly general meeting.
8. Provide guidance and support when necessary to committee chairpersons.

TREASURER:

1. Collect and disperse monies based upon approved budget.
2. Record all transactions and be prepared to give a monthly Treasurer’s report.
3. Develop a budget with the Executive Board, for the upcoming school year.
4. Give an annual Treasurer’s report at the last General meeting. The Treasurer’s report will be examined by an audit committee who if satisfied that the Treasurer’s report is correct shall sign a statement to that fact at the end of the report.

SECRETARY:

1. Record and keep minutes of every general meeting.
2. Have minutes approved by Co-Chairs prior to distribution.
3. Write monthly newsletter including general meeting minutes.
4. Update the web page with any current news.
5. Be available each month for the reading of past business, if necessary.
6. Keep and maintain current bylaws and have them available at all PCC meeting

Outgoing officers shall work with incoming officers to acquaint them with their duties.

10461  
Updated: September 3, 2004  



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